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Questions on the Palm
Beach County Film & Television Commission's
Permitting Procedures |
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INSURANCE REQUIREMENTS |
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What type of insurance is required? |
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Comprehensive or Commercial General
Liability Policy
 A limit not
less than $1 million each occurrence
Include
contractual liability to cover indemnification agreement
in permit |
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Business Auto Policy (required when
filming from within an auto in motion or filming staged
autos in motion)
A limit not
less than $1 million each occurrence
Coverage
shall include liability for “any auto or scheduled autos”
including hired and non-owned automobile liability |
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Workers Compensation and Employers
Liability – Florida
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Must comply with Chapter 440 of the
Florida Statues covering Florida Statutory benefits and
employers liability ($100/500/100,000).
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Applies to firms that have one or more
employees regardless of requirements of statute.
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Evidence must be submitted on a bona fide
certificate of insurance. Palm Beach County need not be
included as additional insured as it is against rules of
this coverage; however, we must be provided with proper
notice of cancellation in accordance with filming permit.
(Exemption Possible)
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Additional Insurance Requirements, as needed: |
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Aircraft or Watercraft Liability
(required when filming normal activity from within an
aircraft or watercraft in motion or filming stage aircraft
or watercraft in motion) |
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A limit not less than $1 million each
occurrence |
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Stunt Liability: |
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A limit not less than $5 million each
occurrence |
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ALL CERTIFICATES MUST INCLUDE
(please click here for a sample
insurance certificate) |
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The certificate holder must be listed as
"additionally insured.” (Please issue certificates in the
names marked on the municipalities’ sheet attached).
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Include a 30-day endeavor to notify
cancellation or non-renewal.
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Why do I need auto insurance since I'll be getting it
from the rental car company? |
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When you rent from an auto company, your
insurance covers yourself and the auto, but not Palm Beach
County and its taxpayers who would be responsible in the
event of a claim. |
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Why do I need workers compensation? |
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Palm Beach County requires anyone working
in the County to provide workers compensation. The only
exception is when the company does not have any employees,
only executive officers, partners or proprietors. In that
case the company may submit an exemption form.
(click to
download) |
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If my insurance agent requires additional information,
whom should they telephone? |
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Please have your agent contact the FTC with
any questions. Since insurance requirements are very
specific, we urge you to give your agent a copy of these
questions. |
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May I use my insurance certificate again later in the
year? |
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Yes, provided the insurance is still in
effect. Most certificates have a specific length of active
time plus a cancellation time frame. The FTC will hold
your insurance certificates on file. |
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May I bring a blank certificate and fill in the
municipality names when I decide where I want to shoot and
complete the information in handwriting? |
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No, all information on insurance
certificates must be completed by the insurance company
for proper validation. This can easily be accommodated by
FAX and overnight mail service. |
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PRODUCTION SERVICES |
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What do I do if I need extra services, i.e. parking
meters bagged, police escort, streets closed, mobile home
parking, etc.? |
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The FTC will make contact with the
representative of the agency with whom you will be working
to discuss all of your production needs. If necessary, a
conference call can be placed so you can discuss your
needs directly with that person. |
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Will I get to speak to the town contact myself? |
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Once the FTC obtains the details of your
shoot, we will be happy to arrange a telephone conference
call with the local official to introduce you and to allow
you to further explain your needs. Please call the FTC
when other needs arise so we can assist coordinating the
calls. If special circumstances and conditions arise after
the initial conversation, the FTC will be happy to put you
back in touch with the municipality needed. That contact
will be giving ultimate approval for filming to take
place.
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How do I know which town has jurisdiction over the area
I've chosen? |
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Once you have chosen your location, contact
the FTC and we will identify the municipality for you. We
can also provide you with information as to areas that are
film friendly. |
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If I need a list of local services in the Palm Beach
County area, where do I get referrals? |
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The FTC has many sources to assist you with
your production. We would be happy to provide you with any
of the following: |
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Palm Beach County Production Guide |
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A list of Palm Beach County Production
Companies
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An area map |
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A list of local hotels that have expressed
an interest in working with production companies |
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Brochures on local attractions
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A complete production package can be mailed
to you without charge by calling or e-mailing the FTC.
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PERMIT INFORMATION |
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Is there a charge for the permit? |
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Absolutely not! Our services are free of
charge. |
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How will I know that my application has been approved? |
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The FTC will fax the approved permit to you
and the appropriate municipality or municipalities once it
has been signed. Please have it available for inspection
while on location, should it be requested by a local
authority. |
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Are there any instances in which I will be charged? |
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Should you request extra services involving
labor, off-duty police officers, fire rescue, EMS, etc.,
the municipality/ agency involved will provide them at
government cost. Palm Beach County does not allow any
overcharge other than the normal government pay rate. We
are happy to assist you in arranging for those services. |
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What if I need help over the weekend or in the
evenings? |
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The FTC maintains a 24-hour voice mail
service (561-233-1000). Additionally, the Film
Commissioner, Director of Operations & Programs,
Production Manager, and Production Coordinator are on call
at all times by cell phone. The phone numbers are listed
on the voice mail message. |
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What is the mailing address and FAX of the FTC? |
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Palm Beach County Film & Television
Commission
1555 Palm Beach Lakes Boulevard, Suite 900
West Palm Beach, FL 33401
Telephone: 561.233.1000 FAX: 561.233.3113
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What are the names of the staff in the FTC?
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Chuck Elderd, Film Commissioner
Michelle Hillery, Director of Operations & Programs
Jennifer Kabis, Operations Manager
Michelle Marton, Production Manager
Jill Margolius, Production Coordinator
Meghan Holmes, Location Manager
Jennifer Gresh, Administrative Assistant
Diane Romagnano,
Education Coordinator
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LOCATIONS |
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If I would like photos of certain locations, such as a
rocky beach with a lighthouse in the background, an office
building, etc. how do I get them? |
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The FTC maintains a digital locations
library with over 10,000 photos available. We welcome you
to stop by and visit our locations department or you may
forward a request to our Locations Manager for pictures to
be sent via email or FED EX collect.
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Do you have introductory "beauty shots" of the area? |
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The FTC will be pleased to send a
promotional video, covering the diverse locations of Palm
Beach County from farmland to beaches, upon request.
Additionally, we have helpful guides including the
Visitors Guide, Vacation Planner and special listings for
beach, parks and frequently requested locations. The FTC
also has a CD ROM with various beauty shots in a jpeg
format included in our Production Guide for your
convenience. |
Palm
Beach County Film & Television Commission 
